If you can describe it, we can build it.
Custom software for clinics and wellness practices: physical therapy, dental, vet and spas. Requests, intake, the front desk and checkout. Scroll to see one patient through.
Step 1 — Request
Every patient starts with a message.
A text before work on a Monday, answered and booked without phone tag.
What we can build
A few things to click through.
Every one of these works. Click around: it all runs on invented data. Yours would be shaped around how your business actually runs.
The whole clinic, working
One app, from first text to checkout.
Requests fitted onto the schedule, intake patients finish at home, visit notes, copays and claims, and the recalls that bring people back. A year of invented patients underneath.
Or try one piece at a time
Intake: where does it hurt?
Working demo · invented data
Patients tap the body chart at home; the chart is ready before they arrive.
ReplacesClipboards in the waiting room and forms re-typed at the desk
Connects toYour EHR or practice management, insurance card capture
Want one like this?Built alongside what you run, or as its replacement.
EHR & practice management
- WebPT
- Jane
- Prompt
- SimplePractice
Billing & payments
- Stripe
- Square
- Availity
Reminders & comms
- Twilio
- Google Business
- Gmail
Office
- Google Sheets
- Excel
Product names are trademarks of their owners. Listed to show what we work with; no affiliation implied.
Pocket tools
Small tools that earn their keep.
Not every win is a big system. These are the quick numbers you work out between patients, done properly: on your phone, with a picture, and the formula shown. Free to use.
Visits left
7
about 3.5 weeks at 2/wk
Plan ends around
Nov 30
next progress note at visit 10
visits left = authorized − used · weeks left = visits left ÷ visits a week
Source: Plan-of-care arithmetic; check each payer's own rules for notes and re-authorization
Reference tools for quick estimates. Check each payer's rules and your own records before relying on a number.
Ideas to get you thinking
Things people ask us for.
Tap one to see how we'd build it. Most are small; all of them save time every week.
When a slot opens, text the waitlist in order. The first yes books it, and the schedule updates itself.
Forms, insurance card photos and the pain chart done on their phone at home, landing in the chart before the visit.
Visits used against visits authorized for each patient, with the re-authorization or progress note flagged ahead of time.
Reminders with one-tap confirm or reschedule, timed to how far out the visit is, and a no-show policy patients see when they book.
Card on file, the copay charged at checkout, and the next visits booked in the same step.
A recall list of patients who stopped before discharge, with a friendly text and a link to book.
Referrals tracked from first request through discharge, by physician and by channel.
Every claim's status in one list, with denials and anything unpaid after 30 days at the top.
How it works
Small, scoped, and written down.
One project at a time, so the one we're running gets done properly. Like a plan of care, you always know the next visit, what it costs and when it's done.
- Step 1
Fit call
Free
- Where
- Phone or video
- Time
- 20–30 min
Tell us the one process that wastes the most time. We'll say plainly whether we can help, and whether you even need custom work.
- Step 2
Workflow assessment
From $299
- Where
- Remote
- Time
- About a week
One workflow, reviewed. A short written summary: how it works today, ranked options (configure, connect, build, or leave it alone) and next steps. Half the fee is credited if you go ahead within 60 days.
- Step 3
Fixed-scope build
Fixed price
- Where
- Weekly written updates
- Time
- Quoted
A fixed price when the scope is clear, written acceptance tests, and progress you can read. Small projects are 50% to start, 50% on acceptance.
- Step 4
Handoff & warranty
Included
- Where
- Your accounts, your code
- Time
- 30-day warranty
Documentation, your data, your logins. Defects in what we delivered get fixed under warranty. Ongoing help is optional, never a hostage.
Ground rules
What you can count on.
Built around how you work
We start from your process, not a template. Replacing a tool you hate, filling a gap, or connecting what you already have: the software fits the clinic, not the other way round.
You own it
Your code, your data, your accounts. If we ever part ways, you keep everything and it keeps running.
AI-assisted, human-verified
We build with AI coding tools, which is why custom work is affordable now. Every change is tested and checked by a person, and your data stays out of tools you haven't approved.
Honest demos
Everything on this site runs on invented sample data. No fake clients, no fake testimonials, no made-up savings.
Who's building it
An engineer who has run a service business.
Running a service business, with its schedule, its no-shows and its front desk, and building software for service operations. Mechanical engineering. You bring the clinical judgment; we build the system around it.
- Operations
- service business
- Engineering
- mechanical
- Software
- service operations
Next step
What would you
have us build?
A few sentences is enough, even if it's just a frustration and not a spec. You'll get a personal reply, usually within one business day.